ERP Systems Hosting for small and medium companies.

An ERP System is an IT application covering most core requirements of companies  like bookkeeping, sales, purchasing, inventory control. Having one solution avoids double data entry and reduces overall software costs. ERP Online offers a ready to use hosted ERP System. You don't have to invest in hardware, software of further IT staff.
ERP-Ledger is based on Ledger123, an enhanced version of SQL-Ledger. It includes some enhancements for Japan.

This is a Extension developed by First Choice Internet. In many cases companies use transport companies to pick up goods from a supplier or to send goods to their customers. This extensions provides pickup orders, transport orders and delivery lists. Pickup order and transport order can be printed or send by email to a customer specific transport company.

Transport companies are special vendors - as they normally invoice for their services. A transport company can be assigned to a customer or vendor as Transport Partner. The transport partner will then be automatically copied to a new sales order or purchase order .

Transport takes time and in addition the transport company requires a bit of lead time as well. Therefore you need to notify your transport partner 2,3 or more days before you or your customer requires the product. When entering a sales order you can now specify a transport date (for purchase orders we call it pickup date). If you have assigned a transport partner it will be pulled automatically into the order; otherwise you can enter it manually.

You can select your sales orders by transport date (purchase orders by pickup date) and print or email them to the transport partner. You can also use the batch printing functions to print several documents in one go. This extesnion also includes a delivery list document. It has just been added because many companies use it.

This extension is included in our hosting solution.
The manual can be downloaded from the Downloads section. Please check here: Transport Function Manual

COA

Chart of Accounts

Chart of Accounts are fully customizable. Accounts are structured by account numbers and GIFI numbers. This allows you to have 2 different reporting structures.
Trial Balance

Trial Balance

The Trial Balance shows all the accounts with postings within the selected time period. You can drill down each account and check every single document.
Balance

Balance

At any point in time you can check your balance; it will always be as up-to-date as your data entries.
AR

Accounts Receivables

Here you can check all open and/or closed accounts receivable transactions and customer invoices. There is also a Aging Report which shows open invoices grouped by days overdue.
Requirements

Sales Order Requirements

This report displays the products required for orders received. Using another transaction you can create purchase orders for open sales orders.
Shipment

Ship Merchandize

Outstanding shipments for open sales orders.
Product Translation

Product Translations

You can translate all product and service description into one or more target languages. The correct language version will then be printed on all documents.
Recurring Transactions

Recurring Transactions

Be it the monthly rent, salary payments, customer invoices transactions can be scheduled to be recur on a daily, weekly, monthly or yearly pattern. Scheduled transactions are suggested for execution but not executed automatically.
Currencies

Currencies

You can specify more than one currency. The system fully supports sales order, purchase orders and other transactions in different languages.
Audit Control

Audit Control

You can close your books at the end of the month and thus prevent changes. It is also possible to enforce transaction reversals i.e. document changes are not possible and activate the audit trail.

Main Features

ERP Ledger is an enhanced version of SQL-Ledger/Ledger123. It's main features are:

  • Web-based, multi-user, multi-currency business system
  • It comprises accounting, sales, purchases, inventory, project and assembly functions
  • Sales, purchases and inventory transactions also update their corresponding financial accounts
  • Business documents (e.g. invoice) are template driven and can be changed to suit the customers needs
  • Business documents (e.g. invoice) can be sent by email (PDF attachment) or printed.
  • Worldwide access with your Internet browser
  • Audit control can be enabled for all transactions or up to a certain day
  • With audit control active, incorrect transactions must be reversed and posted anew
  • Possibility to prevent users from editing or deleting transactions which are closed
  • System functions can be assigned to individual users
  • Multi-Language e.g. : English, Japanese, Russian, German and Simplified/Traditional Chinese etc...